Summary
A Grant Administrator plays a pivotal role in overseeing the efficient and compliant administration and management of all grants within Atautchikun. This position involves managing the entire life cycle of grants, from application to reporting, ensuring adherence to grant guidelines, and fostering effective communication between internal teams and external funding agencies.
This position can be based in Anchorage or Kotzebue, AK.
Essential Duties and Responsibilities
§ Research:
o Research and identify grant opportunities that meet the needs of our shareholders and is consistent with the strategic direction of Atautchikun and NANA Economic Development and Sustainability Department. Assists with preparation of grant applications through research, collection, and development of supporting data and documentation.
§ Grant Application and Submission:
o Coordinate and facilitate the grant application process, ensuring all required documents and information are submitted accurately and on time.
o Work closely with program managers and grant writers to develop compelling and comprehensive grant applications.
§ Grant Compliance:
o Stay informed about grant regulations, guidelines, and compliance requirements for current and potential grants.
o Review grants financial requirements and accounting information. Coordinate fiscal compliance with funding agency. Ensure strict adherence to grant terms, conditions, and reporting deadlines.
o Collaborate with program managers to address any compliance issues promptly.
o Ensures projects and programs are on track to be completed within grant timelines and deadlines.
§ Communication and Relationship Building:
o Serve as the primary point of contact between the organization and funding agencies.
o Establish and maintain positive relationships with grantors, responding to inquiries and providing necessary information.
o Multi-level coordination with internal and external partners in all stages of the grant lifecycle.
§ Coordination:
o Coordinate and participate in anchor organizations, City, and Tribal meetings of the NANA region related to grant proposals and discussions of funding needs to determine feasibility of grant-funded assistance; develop goals and objectives for funding programs and activities; research sources of financial assistance; identify staffing, equipment, facilities, and related program needs. Identify grant funding requirements and restrictions; serve as liaison between City and Tribes and outside funding agencies and service providers; assist in resolving issues and conflicts with funding agencies.
§ Budget Oversight:
o Collaborate with finance and program teams to develop and monitor grant budgets.
o Ensure that expenditure aligns with approved budgets and grant guidelines and corrects as needed.
o Track and report on financial aspects of grant-funded projects.
§ Reporting:
o Prepare and submit accurate and timely reports to funding agencies in accordance with grant reporting requirements, highlighting project achievements, milestones, and financial status.
o Collaborate with program managers and finance to gather relevant data for reporting purposes.
§ Documentation and Recordkeeping:
o Maintain organized and up-to-date records of all grant-related documents, including applications, agreements, and reports.
o Ensure that documentation is readily accessible for internal and external audits.
o Maintains a grant repository to monitor all grants and opportunities effectively and efficiently. Drafts and sends project status spreadsheet to Executive Director weekly.
o Maintains a grant opportunity pipeline database that tracks upcoming and existing grant opportunities being developed, shares with Executive Director weekly.
§ Continuous Improvement:
o Evaluate and enhance grant administration processes for efficiency and effectiveness.
o Implement best practices and stay updated on industry trends and changes in grant regulations.
§ This position has no supervisory responsibilities.
§ Position involves competing demands, performing multiple tasks, working to meet deadlines, occasional work beyond normal business hours.
§ May be required to travel.
Minimum Requirements
§ Bachelor's degree in a relevant field (English, Communications, Nonprofit Management, Business Management, Business Administration, etc.) preferred.
§ Proven experience in grant writing, with a successful track record of securing funding and managing grants through lifecycle. Excellent writing, editing, and proofreading skills. Strong research skills and attention to detail. Excellent verbal communication skills. Ability to work collaboratively with cross-functional teams. Deep understanding of budgeting and financial reporting related to grants.
§ Strong communication and interpersonal skills. Ability to work under pressure and meet tight deadlines.
§ Creativity and strategic thinking in crafting compelling proposals. Passion for Atautchikun’s mission and commitment to its goals.
§ Strong organizational and project management skills. Knowledge of rural development, infrastructure, alternative energy, and/or economic development desired.
§ Driver’s License and acceptable driving record to be eligible under company vehicle insurance policy.
Note: The above job description is a general overview and may vary based on the specific needs and structure of the organization. The Grant Administrator may be required to take on additional responsibilities related to fundraising and development activities.
Working Conditions and Physical Requirements
Weather: Indoors - environmentally controlled; requires most or all work to be done inside.
Noise level: The noise level in the work environment is usually that of a standard office atmosphere.
Description of environment: Office building with standard office environment; however, travel to remote communities within the NANA Region may be required.
Physical requirements: Employee is required to occasionally lift and/or move up to 25 lbs. Frequently required to sit, stand, walk, use hands/fingers to handle or feel, climb, stoop, kneel, crouch or crawl, talk/hear, see, taste/smell, and carry weight/lift.
Travel: Up to 25%.
Competencies
Financial Management: Understanding of grant financial processes, budgeting, and financial reporting related to grants.
Grant Administration: Managing the entire lifecycle of grants, including application, award, monitoring, and closeout.
Federal and Departmental Policies and Procedures Knowledge: Familiarity with relevant state and federal regulations and organizational policies governing grants.
Initiative-Driven: An administrator takes initiative and actively contribute ideas, offer specific recommendations, and propose alternative approaches. Being proactive in identifying opportunities and suggesting improvements is crucial.
Data-Driven: Ability to analyze relevant data is vital. Utilizing trend data to estimate outcomes and needs is important.
Writing Skills: Exceptional writing and proofreading skills are required. Grant applications often require clear, persuasive language. An administrator must ensure that all grant applications convey all necessary information while maintaining a compelling narrative.
Organizational Skills: Oversight of multiple grant applications simultaneously demands strong organizational abilities. Keeping track of deadlines, requirements, and progress is essential. Understanding and preparing in advance for application deadlines is imperative.
Research Skills: Administrators are required to research funding sources, understanding the needs of NANA Shareholders, Tribes, cities, and communities is a must. Utilizing these needs to actively seek opportunities to fulfill those needs is imperative.
Persistence: Grant administration involves persistence. Rejections are common, but a resilient team studies those rejected proposals, seeking new opportunities, and learning from setbacks.
Effective Communication: Clear communication extends beyond writing. Collaborating and maintaining relationships with team members, stakeholders, and funders is crucial. Strong interpersonal skills are valuable.
Equal Opportunity Employer/Shareholder Preference.
NANA is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran protected status or any other characteristic protected by applicable law. NANA grants employment preference to shareholders of NANA and their spouses and descendants to the extent allowed by law.
It is NANA policy to conduct background checks, drug testing and a physical assessment, as applicable, once an offer has been accepted, in accordance with company and/or contract requirements.
Accommodation Request
If you are a job seeker with a disability and require accessibility assistance or accommodation to apply for one of our jobs, please submit a request by telephone or via email. To appropriately assist you with an accommodation, we ask that you please specify the assistance needed to access our jobsite and post for a position. The dedicated email and telephonic options are listed below and are reserved only for individuals with disabilities needing accessibility assistance.
To request an accommodation by telephone, contact us at: 1-800-478-2000
To request an accommodation by email, contact us at recruiting@nana.com.