The Director of Administration provides senior-level administrative leadership, analysis, recommendations, and project management support in alignment with NANA’s corporate initiatives. This role coordinates executive-level support to the senior management, and supervises the Kotzebue Sr. Executive Assistant team, and partners closely with cross-functional leaders to ensure efficient, consistent administrative operations. This position reports to the Sr. Director of Administration and works collaboratively across departments, regions, and entities to support organizational priorities, governance activities, and service delivery.

Support Services

• Manages and supports programs and functions, including but not limited to:
• Alaska Airlines EasyBiz account
  • Corporate contributions
  • Homeless Travel Program
  • Notary services
  • Regional vendor accounts
• Oversee the front desk function and supervise the Kotzebue Sr. Executive Assistant team and subordinates. Fosters a welcoming, professional, and service‑oriented environment for colleagues and guests.
• Coordinates closely with Anchorage-based administrative functions, Regional Shareholder Relations, and Communications to strengthen service delivery and ensure alignment across locations.
• Collaborates across departments to support office operations, facilities coordination, and workspace needs. May assist department services with varying levels of support.
• Partners with administrative professionals on departmental projects and cross-functional initiatives.
• Maintains positive, effective working relationships with Board members, leadership, employees, and internal partners.

Financial & Budget Administration

• Assists with administrative budget development, preparation, and monitoring in alignment with corporate initiatives.
• Collaborates with Finance leadership on expense oversight, purchasing, and resource allocation.
• Provides data, analysis, and reporting to support planning and decision-making.

Safety, Risk Management & Compliance

• Partners with Facilities and Safety leadership to support workplace safety initiatives and compliance efforts.
• Assists with maintaining organizational compliance with applicable federal, state, and local regulations.
• May serve as a designated administrative representative for regional emergency preparedness, disaster planning, or continuity-of-operations efforts.
• Supports leadership planning for temporary office closures and continuation of essential services.

Meeting, Event Coordination & Planning

• Leads or collaborates with other departments to plan, coordinate, and support corporate meetings, events, and activities.
• Assists with coordination of support for Board-related logistics in partnership with the board support team.
• May coordinate logistics such as travel, ground transportation, and administrative staffing for meetings, regional trips, or corporate events.
• Works with senior management and executive assistants to maintain and update the Director’s Desk or regional calendars of activities.
• Collaborates in planning employee engagement activities such as annual service awards, all-staff meetings, and employee events.

Corporate Initiatives & Collaboration

• Coordinates, leads, or participates in corporate initiatives and continuous improvement projects as assigned.
• Supports collaboration with external organizations and entities on initiatives that respond to regional, community, or organizational needs.
• Performs additional duties assigned in support of organizational success.

Supervisory Leadership

• Promotes a positive and professional work environment, with emphasis on supporting departments with shareholder engagement and the delivery of services.
• Works with staff on personal and professional development goals.
• Working with human resources or the NANA Works program to develop internships, may assist with or refer participants for shareholder development, advancement & leadership development programs.

• Must be a NANA Shareholder.
• Associate’s degree in business management is preferred but not required.
• Minimum of ten years’ experience in administration functions, with emphasis in project management, event and meeting planning. 
• At least five (5) years of supervisory experience.
• Advanced computer skills in Microsoft Products (Word, Excel, PowerPoint and Outlook)
• Ability to prepare budget and estimates.
• Valid Driver’s license with an acceptable driving record to be eligible under NANA’s vehicle insurance policy. 

Preferred Requirements

• Preference will be given to those candidates with a working knowledge of, and experience with NANA’S various organizations.

Competencies

Strategy: Works in partnership with leadership to understand business requirements and to develop clear strategies.  Ability to organize plan and implement action to deliver on strategies and goals.

Teamwork: Ability to partner with the senior leadership to meet common goals and deliverables.

Communication: Ability to engage and motivate all stakeholders through powerful listening, speaking and written communication.  Writes clearly and informatively; edits work for spelling and grammar; varies writing style to meet needs; presents numerical data effectively; able to read and interpret written information.

Judgment: Displays willingness to make decisions; exhibits sound and accurate judgment; supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.

Professionalism: Approaches others in a tactful manner; reacts well under pressure; treats others with respect and consideration regardless of their status or position; accepts responsibility for own actions; Follows through commitments.

Leadership: Demonstrates skills and behaviors that contribute to superior performance. Effectively manages change, is a problem solver and displays drive and purpose.

Working Conditions and Physical Requirements

Weather: Indoors - environmentally controlled; requires most or all work to be done inside.

Noise level: The noise level in the work environment is usually that of a standard office atmosphere.

Description of environment: Office building with standard office environment.

Physical requirements: Employee is required to occasionally lift and/or move up to 25 lbs. Frequently required to sit, stand, walk, use hands/fingers to handle or feel, climb, stoop, kneel, crouch or crawl, talk/hear, see, taste/smell, and carry weight/lift.

Travel:  Employee may travel up to 25% to various locations within the U.S. and/or remote locations and may be required to use alternative modes of transportation, including but not limited to snow machines, boats, small airplanes and ATVs.

Hours: May require evening, weekend work depending on organizational needs.