Provide high-quality paralegal, legal administrative, and corporate records support to NANA Regional Corporation (NRC) and designated subsidiaries. This role sustains NRC’s corporate governance, annual meeting and Board election processes, entity compliance, transaction support, litigation/eDiscovery coordination, and Alaska-focused statutory research—with a premium on accuracy, confidentiality, and service to shareholders.

Corporate Governance & Records

• Maintain complete, accurate, and auditable corporate records for NRC and designated subsidiaries (minute books, resolutions, consents, officer/director rosters).
• Manage the corporate records system (organization, storage, retrieval; physical and electronic), applying approved naming conventions and retention schedules.
• Prepare the NRC proxy statement and support other Annual Meeting activities, including Board election logistics and compliance requirements.
• Coordinate Board and committee meeting materials with the Board Support Team; create/compile agendas, exhibits, and packets; ensure timely distribution via Director’s Desk (or successor board portal).
• Attend NRC Board meetings as requested; perform roll call; draft and route minutes; finalize and upload resolutions and minutes to the board portal.
• Oversee archive processes for corporate records; coordinate off‑site storage and retrieval as needed.
• Maintain and oversee legal department outside counsel spreadsheet (Code law firm invoices for attorney’s approval and maintain a fiscal year spreadsheet of law firm expenses).

Entity & Regulatory Filings

• Prepare and file required corporate/entity filings for NRC; assist subsidiaries with filings upon request.
• Prepare, submit, and track state filings (e.g., biennial reports, business licenses/renewals, trade names, trademarks) ensuring accuracy and on‑time completion.
• Maintain compliance calendars and reminders; proactively resolve filing discrepancies.

Litigation, Investigations & eDiscovery Support

• Implement and monitor legal holds; coordinate preservation, collection, review, and production of documents (paper and electronic).
• Organize discovery responses (collect, review, stamp, index); maintain privilege logs and production logs.
• Support internal investigations, fact development, and matter tracking in collaboration with internal stakeholders and outside counsel.

Transactions & Closings

• Coordinate document execution, notarization, and delivery for transactions; assemble closing sets and electronic closing books.
• Track signature packets and diligence materials; ensure version control and secure transmission.

Legal Research & Drafting

• Conduct targeted Alaska statutory and regulatory research; summarize findings and recommend next steps.
• Draft correspondence, memoranda, checklists, templates, and standard forms.
• Proofread and format legal documents to NRC standards.

• Associate degree (A.A./A.S.) required; Bachelor’s degree preferred.
• Paralegal Certificate (ABA‑approved program strongly preferred).
• 5+ years of progressively responsible paralegal and/or legal administrative experience in a corporate legal department or law firm.
• Advanced proficiency with Microsoft 365 (Word, Excel, Outlook, PowerPoint) and strong typing/proofreading accuracy.
• Demonstrated ability to manage confidential information with discretion, meet deadlines, and prioritize across multiple matters in a fast‑paced environment.
• Experience organizing both electronic and paper files; strong database/data hygiene skills.
• Strong written and verbal communication, attention to detail, and client‑service orientation.

 Preferred Qualifications

• Experience supporting corporate governance/board processes and annual meeting activities.
• Familiarity with Alaska statutes and administrative procedures; experience working with Alaska Native Corporations (ANCs) is a plus.
• Experience with board portals (e.g., Director’s Desk/Diligent), entity management tools (e.g., CT Corp), and eDiscovery platforms (e.g., Relativity, Logikcull, Everlaw).
• Knowledge of records retention frameworks and legal hold process management.
• Current drivers license with an acceptable driving record.

Working Conditions and Physical Requirements

Weather: Indoors - environmentally controlled; requires most or all work to be done inside.

Noise level: The noise level in the work environment is usually that of a standard office atmosphere.

Description of environment: Office building with standard office environment. Standard noise levels; frequent use of computer/office equipment.

Physical requirements: Regularly required to sit, stand, and walk; occasionally lift up to 25 lbs. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Travel: Yes. Up to 10% (including travel to rural Alaska and the NANA Region); occasional evening or weekend support for Board/Annual Meeting activities.

Additional Information

This description reflects the role’s general nature and key responsibilities; it is not an exhaustive list. Duties and responsibilities may evolve based on business needs

Competencies

Governance & Compliance: Understand corporate governance practices; maintain accurate records and compliance calendars; ensure timely filings.

Organization & Project Management: Balance multiple priorities, drive tasks to completion, and maintain version control and audit trails.

Research & Analysis: Conduct precise legal research; synthesize findings into practical guidance.

Communication: Draft clear, concise minutes, resolutions, memos, and instructions; collaborate effectively with internal clients and outside counsel.

Technology: Navigate Microsoft 365, PDF tools, and document management systems; learn new systems quickly.

Integrity & Judgment: Handle privileged information appropriately; escalate issues proactively.